Administration

How to order documents and decisions with AI?

Value is not in summarizing by summarizing. It's about separating facts, doubts, risks, dates, and next steps.

Exit you should ask for

Always ask for four blocks: summary, important data, questions or risks, and next actions with responsible and date if exists.

What documents fit?

Long emails, budgets, simple contracts, acts, invoices, incidents and internal notes. If the document has legal or economic consequences, AI does not replace professional review.

How to avoid errors?

Ask for what is uncertain and do not fill in blanks. Contrast figures, names, dates and obligations directly in the original document.

What output is good?

A good exit allows action: “confirm the date”, ‘transport cost is not included’, ‘guarantee appears in clause three’, ‘next step is to ask for clarification’. If only says ‘this document deals with…’ it’s not enough.

First pilot

Select ten recent emails or documents and measure if the summary saves real-time without losing important information. Check especially numbers, proper names, conditions, and exceptions.